Workflow Proof · £350 fixed
Test your workflow before investing in a full build.
Turn a repetitive task into a working prototype using your own examples. Get measured results, clear limitations and an implementation price.
- Price
- £350 fixed
- Tested on
- Your examples
- You get
- A fixed quote
Example run
Needs reviewSupplier invoice → Xero
- SupplierNorthfield Packaging Ltd
- InvoiceINV-20931
- VAT£214.00
- PO-1182Found in Xero
- Total£1,284.00 (PO says £1,248.00)
Total is £36 over the purchase order, so a draft bill waits for a person to approve.
Plugs into your stack
- Xero
- QuickBooks
- HubSpot
- Salesforce
- Shopify
- Stripe
- Microsoft 365
- Gmail
- Slack
- OpenAI
- Anthropic
What we do
Three ways to take work off your team.
Most projects start with one workflow. Some grow into a system of their own.
01 / Automate
AI workflows
AI that reads invoices, emails and forms, sorts them and drafts replies, with rules and a person in charge of the decisions.
- Document extraction
- Enquiry triage
- Drafting with approval
02 / Connect
API integration
Your CRM, accounts, shop and spreadsheets kept in step automatically, with retries, duplicate protection and a log of every transfer.
- Two-way system sync
- Webhooks handled once
- Moving off Zapier and Make
03 / Build
Software and MVPs
When a workflow needs its own system: internal tools, client portals, SaaS products and first releases of new ideas.
- Custom business software
- SaaS products
- MVP development
Workflows we can prove
Start with one of these.
Each page shows what goes in, what comes out, where a person checks, and a labelled demonstration.
Supplier invoices to Xero
Extract invoice details from emailed PDFs, flag discrepancies against the purchase order, and prepare draft bills in Xero for a person to approve.
See the demo AI workflowEnquiry triage
Classify incoming enquiries, extract the relevant details, and route each one to the right person, so nothing sits unread in a shared inbox.
See the demo IntegrationShopify order sync
Connect Shopify to a named external system, such as your warehouse or ERP, with duplicate prevention, retries, and a record of every transfer that failed.
See the demoHow a Workflow Proof runs
From one task to a fixed price, in four steps.
One input source, one destination and a sample volume agreed up front. Documents are measured by field accuracy; integrations by successful transfers, duplicates and failures.
Tell us your workflow
What comes in, where it needs to end up, and who handles it today.
Agree the scope and sample
One input, one destination and the examples we will test against, agreed in writing.
We build and run the prototype
The prototype processes your examples. Nothing touches your live systems unless you ask.
Results and a fixed price
You get the report, the failures, the limitations and a fixed price to build it properly.
Pricing
Clear prices, before anything is built.
Then
Implementation
£1k–£3k
Indicative, for a narrowly scoped workflow. The exact price is fixed in the proposal.
If you need it
Support and larger projects
Quoted
Ongoing support is quoted separately. Custom software, SaaS and MVPs are priced once the scope is clear.
Why Softgenix
Built for how small UK teams actually work.
AI for reading, code for deciding
Language models are good at reading messy input and poor at giving the same answer twice. We use them for the reading and keep rules, calculations and anything involving money in ordinary, testable code.
Measured before it goes live
Every AI step is tested on your own examples first, so you know how often it gets each field right before your team relies on it.
You talk to the people building it
There is no account manager in the middle. The person who maps your workflow is the person who writes the code.
Yours to keep
Code, prompts, accounts and infrastructure are in your name from the start, on mainstream technology another developer could take over.
Have a spec, or just a problem?
Either is fine. Send what you have, even if it's a spreadsheet and a few sentences. We'll tell you honestly whether a Workflow Proof makes sense, or whether something simpler would do.
Tell us your workflowBuilt by us
Our own product works the same way.
YesScope is a planning tool we designed and built. You paste a project brief and it tells you whether your team can deliver it by the deadline. AI reads the brief; a rules-based engine plans the work, so the same brief always gives the same plan.
Your data
We don't make blanket promises about data, because the answer depends on the workflow and the providers it uses. Instead, every proposal sets it out in writing before any of your data is processed.
For a Workflow Proof you choose the sample. Redacted or anonymised examples are fine when they still show the real problem.
Each proposal states
- Where the workflow runs and where data is stored
- Which AI and software providers process the data, and under which of their terms
- How long inputs and outputs are kept, and how they are deleted
- Whether a data processing agreement is in place for the project
FAQ
Questions people ask first.
What is a Workflow Proof?
A £350 fixed-price test of one workflow. We build a working prototype, run it on an agreed sample of your real examples, and give you the results, the failed cases, the limitations and a fixed price to implement it. The £350 is credited toward implementation if you go ahead.
What if the proof shows the workflow won't work?
Then you have found out for £350 instead of after a full build. The report explains what failed and why, so you can decide whether a narrower version is worth doing.
Do we have to replace the software we already use?
Usually not. Most of our work connects the systems you already have, such as your inbox, accounts, CRM and spreadsheets.
What does Softgenix do besides automation?
We build custom business software, SaaS products and MVPs. Softgenix is a UK software studio; AI workflows and API integration are where we focus.
Is Softgenix the company behind YesScope and Groportune?
Yes. Softgenix LTD (company number 16287677) designs, builds and operates YesScope and Groportune. Astonto, which supplies the research behind Groportune, is a separate company.
Does Softgenix still build websites for local businesses?
That work now runs under Groportune, the Softgenix LTD brand for local and service businesses. Softgenix itself focuses on AI workflows, integrations and software.
Send us one task your team repeats every day.
Tell us what comes in, where it ends up and who touches it on the way. We will reply with the scope and sample we'd propose for a £350 Workflow Proof.